When running any business it is essential that you keep up to date with your sales in order to monitor the success of your company. All cash registers will allow you to keep on top of your daily sales transactions to some extent. However, a more advanced cash register will have a much greater level of functionality than an entry level till.
What till is best for you?
Basic cash register
This type of cash register could be used in hairdressers or a florist. It is suited to any business that is limited in space. This cash register will have a small number of department keys. These will be numbered and cannot be programmed with alpha text, they can have an open or a preset price. A basic till can provide a stub receipt or keep a real time journal. It will have a small cash drawer usually consisting of 3 note and 5 coin compartments; this means you may need to mix coins and notes. Most basic tills will have three payment methods, cash, cheque and credit/debit card.
- Numeric department keys
- Small lockable cash drawer
- Front display
- One basic printer
• Enter prices manually or have preset prices
• Categorise products using department keys
• Calculate Tax rates
• Refunds can be taken if required
• X & Z daily reporting
• Debit/credit card, cheque and cash payment methods
• Give a basic receipt or print an audit
Mid-range cash register
This would be the next step from a small base cash register. A mid range till will have a full size cash drawer with 8 coin and 4 note compartments. Departments and PLU’s will be fully programmable with prices, text and Tax rates. It will also have two thermal printers providing both a journal and a fully customisable receipt. It can print a fully itemised daily and monthly report when required. Clerk numbers or codes can be assigned to staff in order to control access and monitor transactions.
• Programmable departments keys
• Full size lockable cash drawer
• Operator and customer displays
• Two thermal printers
• Fully programmable departments and PLU’s
• Calculate Tax rates
• Use Clerk codes
• Refunds / Voids
• X1, Z1, X2 and Z2 reporting allowing for daily and monthly reports
• Several payment methods
• Can give a full itemised customer receipt with programmable header
• Keeps a real time journal
Advanced Cash Register / EPoS System
Along with all the features of a mid range cash register a high range till or EPoS system will have a few added functions. Barcoded items can be scanned using a handheld or fixed scanner, these barcodes can be linked to inventory levels to assist with stocktaking. Usually clerks can be assigned dallas keys adding additional levels of security. Highly detailed reports can be taken including financial, sales and clerk reports. A high range till will have a large capacity memory for numerous departments and PLU’s, this can usually be extended if required. It can also be linked to back office stock control software helping to manage inventory levels and prompt re-ordering. Usually these tills can be connected to a separate kitchen printer meaning that all food orders can print straight to the kitchen. A high range cash register may also offer further levels of functionality with software add ons such as loyalty points systems. You can also link additional machines together to create a multi terminal system with consolidated reporting.
• Large capacity memory for departments and PLU’s
• Dallas Key Port
• USB / SD Ports
• Large keyboard
• Two displays
• Clerk operation with dallas keys
• Kitchen printer compatibility
• Stock control
• Advanced and detailed reporting
• Machines can be linked and reports can be consolidated
What should you consider before buying a till?
When choosing a cash register for your business you need to look closely at your requirements, there should be a cash register to suit all your needs perfectly but the first step is to identify your needs.
Questions to ask:
• Do you want your till to record sales by department or by individual item?
• How many departments or items will you require on your cash register?
• How many members of staff (clerks) will be using the cash register, do you want them to log in each time they use the till and do you want to be able to restrict their individual access?
• How busy is your business? If you’re till is for a particularly busy business you should go for a fast thermal printer as a minimum and perhaps additional cash registers to keep up with demand.
• Do you need to give customer receipts, do you require a printed real time audit or do you need both?
• Do you require a rear customer facing display?
• Is your cash register for a busy pub or restaurant serving food? If so a machine with kitchen printer compatibility will save a lot of time.
• Will your business be taking a lot of cash? If so a small base cash register will be unsuitable.
• Do you sell barcoded items? If so a barcode scanner can quickly identify the product and its price speeding things up and allowing detailed sales reports.
• How many methods of payment does your business offer? Is it just cash, cheque and card or do you also offer online payment or payment with vouchers.
• Are you selling taxable items? Would you like your till to calculate the VAT or will you do this manually?